ICF Home Manager

Job Title: ICF Home Manager
Department:  Residential
Reports To: QIDP/Administrator
FLSA Status: Non-Exempt


Home Manager assists with managing the house operations and daily activities of adult with developmental disabilities living in an intermediate care facility. Under the direction of the QIDP/Administrator, the Home Manager ensures that the active treatment program of each resident is carried through daily, completes all pertinent record keeping and written documentation as it relates to resident and house matters, and provides training to all staff working in the home. The Home Manager assists residents with living skills development, health maintenance and medication administration, personal care, and behavioral development. Home Manager serves as the home’s liaison to families, administration, and the resident’s day program staff.

Essential Duties & Responsibilities

1. Work closely with QIDP Administrator and Nurses to assure quality resident care and to ensure the individualized needs of residents are met.
2. Supervise the completion of all assigned work by staff; reassign tasks as workload demands.
3. Oversee and supervise active treatment for all residents as identified in each resident’s IPP.
4. Provide initial and ongoing training to staff on the operations of the home, client rights, training objectives, personal care, and other pertinent areas.
5. Monitor communication log and provide follow-up regarding issues noted; monitor employee charting in Therap.
6. Monitor meal preparation and dietary compliance.
7. Conduct routine house inspections, report deficiencies to the supervisor and submit maintenance request in Angus.
8. With support and assistance from QIDP/Administrator, completes weekly staffing schedules, covers call offs and open shifts.
9. Organizes day-to-day household management, which shall include: menus, food shopping, preparation and nutrition (with consultation from the facility’s dietician), implementation of resident active treatment plans, housekeeping, laundry, house maintenance needs, and resident transportation.
10. Assists with living skill development and personal care needs of the residents as outlined in the resident’s individualized service plan (ISP). This includes the supervision and assistance of cooking, shopping, doing laundry, showering, feeding, dressing, toileting, and mobility (this may include lifting a resident from a seated or lying down position) as indicated by the resident’s need.
Serves as the facility’s Petty Cash Custodian, Resident Personal and Incidental (P&I) Funds Custodian, and Well Fargo, p-card, gas card custodian while adhering to all agency policies and procedures as they relate to handling and securing funds.
12. Administers medications to residents as directed by the facility’s Registered Nurse and as prescribed by the resident’s physician. Ensures over-the-counter medications are adequately stocked in the medication cart.
13. Transports and accompanies residents to recreational outings (i.e. movies, musicals, parks) using the agency’s 8-passenger van.
14. Transports residents to medical appointments ensuring the documentation and the appointment is complete.
15. Supervises clients in their home who are not attending day programs.
16. Participates as a member of the interdisciplinary team in the development of the ISP.
17. Keeps progress notes current and complete including any progress made on ISP objectives and any other information pertinent to the health and well-being of each individual resident.
18. Assures that all requirements for active treatment are met in providing day-to-day training and supervision with the residents.
19. Works closely with many professional consultants who have direct input into the consumers’ ISP.
20. Monitors Direct Support Staff performance and gives feedback to the facility’s QIDP/Administrator.
21. Assists QIDP/Administrator with staffing schedules to ensure staffing ratios are in compliance with regulations.
22. Communicates all resident medical problems to the QMRP and the facility nurse.
23. Maintains adequate fire, health, safety and welfare standards of the home and its surrounding areas according to Title 22. Conducts and documents monthly fire drills.
24. Provides a home-like, client-centered atmosphere using appropriate techniques in training and positive approach to behavior management as set forth by the members of the IPS/T. Implements self-help/independent living skills and recreation/leisure time skills programs as per the ISP.
25. Reinforces appropriate dress and social behavior in the community.
26. Participates in initial and ongoing training.

Other Duties & Responsibilities

1. Attends bi-weekly Home Manager meetings and other mandatory agency meetings as requested by the QMRP/Administrator.
2. Demonstrates a respectful attitude toward the clients and allows them to have as much independence as their potential allows.
3. Support the Agency’s mission and partners with others to accomplish the mission.
4. Maintains the highest professional and ethical standards at all times.
5. Perform other duties as assigned.

Supervisory Responsibilities

Acts as the lead staff of five to seven Direct Support Staff in the Residential Department. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must pass a criminal background check approved by the CA Dept of Health. Must have valid California driver’s license and a driving record acceptable to the agency’s insurance carrier. Must obtain agency driving certification within 90 days of employment and maintain certification in good standing while employed. Must have current CPR and First Aid certifications. Must also obtain agency medication certification within 90 days of employment and maintain certification in good standing while employed. Must be willing to work weekends.

Because the needs of the consumers and the department often change, the individual must be willing to work in any home that is assigned. Also, when possible, must be willing to work on different days and different times than “regular schedule”.

Education and/or Experience

The Home Manager may be a live-in position. This position requires one of the following: A minimum of 6 months experience working with the developmentally disabled and 300 hours working in social services. An AA or advanced degree in the human services field is strongly preferred. Since there are many rules and regulations in an intermediate care facility, the applicant must demonstrate the ability to follow specific directions as set forth by his/her direct supervisor and a variety of professional staff. A high school diploma or equivalent is required.

Language Skills

Ability to read, speak, write and comprehend in English. Ability to effectively present information in English in one-on-one and small group situations to customers, consumers, and other employees of the organization.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit, climb or balance, and taste or smell. The employee must regularly lift and/or move up 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds.